Other than by a successful completion of studies, studies can also be terminated by withdrawing from study (a student will hand in a written statement of withdrawal to the Department of Student Affairs/ Department of Doctoral Studies or by a decision of termination of studies coming into legal effect. If a student does not conclude their studies either by graduating or by any of the other means detailed in § 56 of The Higher Education Act no. 111/1998 Coll., they are still regarded as a student, and in case of a prolonged period of study, they will be billed for this period as well.
In case the student does not fulfil the requirements necessary for advancing into the next unit of study, we recommend terminating one’s studies by handing in a written Notification of withdrawal from study. Their studies will then be terminated on the day on which the notification is delivered to the faculty.
Studies will not be immediately terminated just because the student has stopped attending lectures, because it is no longer possible for them to undergo a second resit of a repeatedly registered subject or due to a failure to meet the requirements for advancing into the next unit of study.
A procedure of termination of studies on the side of the faculty is initiated after the date of an assessment of the study requirements by an e-notice which invites the student to comment on the evidence that serves as a basis for issuing the decision of termination of studies (hereinafter ‘notice’). For this reason, it is vital to check whether the student has their current e-mail address registered in SIS. After the period available for a reaction concludes – typically in 7 days – the dean will issue a decision of termination of study which is then sent to the student via a registered letter with a return receipt. Afterwards, the student has the opportunity to appeal against the decision within 30 days after having received the decision. They continue to be considered a student in this period. The right to appeal can be waivered – in this case, their studies are terminated on the day they waive this right. If the student does not appeal against the decision nor waivers their right to appeal, the decision comes into legal force 30 days after it was delivered. Once the decision comes into legal force, their studies are terminated.
Practical example: The date of the assessment of study requirements is set on the 24th of September. On the 26th of September, a notice with a period of 7 days to respond is sent via SIS. It is delivered on the 27th of September and the last possible day to react is therefore on the 4th of October. On the 8th of October, a decision of termination of studies is sent via the Czech Post. The student receives this decision by collecting it at a post office on the 10th of October, which is the date of delivery. On the 11th of October, the period of 30 days available to submit an appeal commences. The student does not use their right to appeal, they do not react, meaning that the decision comes into legal force on the 11th of November, making it the actual date of the termination of their studies. For the entire period (until the 11th of November), their studies are considered to be ongoing (even though the student has not registered for another year) and this period is therefore included in the calculation of the amount of fees that need to be paid for a prolonged study period.
If a student hands in a Notification of withdrawal from study to the Department of Student Affairs/ Department of Doctoral Studies after receiving the notice, the procedure for terminating studies ends, and their studies are terminated on the day of the delivery of the notification.